EDI X12 856 definition data elements
Understand the EDI X12 856 definition data elements.
The EDI X12 856 document, commonly known as the Advanced Shipping Notice (ASN), is used within the supply chain to provide detailed information about a shipment before it arrives. This document is crucial for managing and streamlining logistics, inventory, and order management processes. The following sections outline the mandatory and conditional data elements required in the EDI X12 856 transaction set, categorized by their segment and position within the electronic document.
Envelope
ISA
Interchange Control Header Min/Max: 1 Required: Y
ISA01
I01
Authorization Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00
ISA02
I02
Authorization Information Type: AN Min/Max: 10/10 Required:
ISA03
I03
Security Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00
ISA04
I04
Security Information Type: AN Required: Y
ISA05
I05
Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01
ISA06
I06
Interchange Sender ID Type: AN Required: Y
ISA07
I05
Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01
ISA08
I07
Interchange Receiver ID Type: AN Min/Max: 15/15 Required: Y
ISA09
I08
Interchange Date Type: DT Required: Y
ISA10
I09
Interchange Time Type: TM Required: Y
ISA11
I10
Interchange Control Standards ID Type: ID Min/Max: ID Required: Y
ISA12
I11
Interchange Control Version Number Type: ID Min/Max: 5/5 Required: Y
ISA13
I12
Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y
ISA14
I13
Acknowledgment Requested Type: ID Min/Max: 1/1 Required: Y
ISA15
I14
Usage Indicator Type: ID Min/Max: 1/1 Required: Y Comments: P=Production, T=Test
ISA16
I15
Component Element Separator Min/Max: 1/1 Required: Y
GS
Functional Group Header Min/Max: 1 Required: Y
GS01
479
Functional Identifier Code Type: ID Min/Max: 2/2 Required: Y
GS02
142
Application Sender's Code Type: AN Min/Max: 2/15 Required: Y
GS03
124
Application Receiver's Code Type: AN Min/Max: 2/15 Required: Y
GS04
373
Date Type: DT Min/Max: 8/8 Required: Y
GS05
337
Time Type: TM Min/Max: 4/8 Required: Y
GS06
28
Group Control Number Type: N0 Min/Max: 1/9 Required: Y
GS07
455
Responsible Agency Code Type: ID Min/Max: 1/2 Required: Y
GS08
480
Version / Release / Industry ID Type: AN Min/Max: 1/12 Required: Y Comments: 4010
Heading:
ST
Transaction Set Header Min/Max: 1 Required: Y
ST01
143
Transaction Set Identifier Code Type: ID Min/Max: 3/3 Required: Y Comments: 855
ST02
329
Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y
BSN
Beginning Segment for Ship Notice Min/Max: 1 Required: Y
BSN01
353
Transaction Set Purpose Code Type: ID Min/Max: 2/2 Required: Y
00—Original
BSN02
396
Shipment Identification Type: AN Min/Max: 2/30 Required: Y
BSN03
373
Date Type: DT Min/Max: 8/8 Required: Y
BSN04
337
Time Type: TM Min/Max: 4/8 Required: Y
Detail:
HL
Hierarchical Level—Shipment Min/Max: 1 Required: Y
HL01
628
Hierarchical ID Number Type: AN Min/Max: 1/12 Required: Y
HL03
735
Hierarchical Level Code Type: ID Min/Max: 1/2 Required: Y
S—Shipped
TD5
Carrier Details (Routing Sequence/Time) Min/Max: 1 Required: Y
TD502
66
Identification Code Qualifier Type: ID Min/Max: 1/2 Required: Y
TD503
67
Identification Code Type: ID Min/Max: 2/20 Required: Y Comments: Shipping Method Code
REF
Reference Identification Min/Max: 1 Required: N
REF01
128
Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y
SI—Shipper's Identifying Number
ZZ—Warehouse ID
CN—Channel ID
SN—Site ID
LO—Locale
REF02
127
Reference Identification Type: AN Min/Max: 1/30 Required: N Comments: Shipping carrier's tracking number
DTM
Data/Time Qualifier Min/Max: 1 Required: N
DTM01
374
Date/Time Qualifier Type: ID Min/Max: 3/3 Required: Y
011—Shipped
DTM02
373
Date Type: DT Min/Max: 8/8 Required: N
HL
Hierarchical Level—Order Min/Max: 1 Required: Y
HL01
628
Hierarchical ID Number Type: AN Min/Max: 1/12 Required: Y
HL03
735
Hierarchical Level Code Type: ID Min/Max: 1/2 Required: Y
PRF
Purchase Order Reference Min/Max: 1 Required: N
PRF01
324
Purchase Order Number Type: AN Min/Max: 1/20 Required: Y Comments: Digital River PO Number
HL
Hierarchical Level—Order Min/Max: 1 Required: Y
HL01
628
Hierarchical ID Number Type: AN Min/Max: 1/12 Required: Y
HL03
735
Hierarchical Level Code Type: ID Min/Max: 1/2 Required: Y
I—Item Level
LIN
Line Identification Min/Max: 1 Required: N
LIN01
350
Assigned Identification Type: AN Min/Max: 1/20 Required: N
LIN02
235
Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y
VP—Vendor Part Number
LIN03
234
Product/Service ID Type: AN Min/Max: 1/40 Required: Y
SN1
Item Detail (Shipment) Min/Max: 1 Required: N
SN102
382
Number of Units Shipped Type: ID Min/Max: 1/10 Required: Y
SN103
355
Unit or Basis for Measurement Code Type: ID Min/Max: 2/2 Required: Y
EA—Each
PID
Product Description Min/Max: 1 Required: N
PID01
349
Item Description Type Type: ID Min/Max: 1/1 Required: N
F—Free Form
PID05
32
Description Type: AN Min/Max: 1/30 Required: N
MAN
Marks and Numbers Min/Max: 1 Required: N
MAN01
88
Marks and Numbers Qualifier Type: ID Min/Max: 1/2 Required: Y
ZZ—Tracking Number Qualifier
MAN02
87
Marks and Numbers Type: AN Min/Max: 1/48 Required: Y Comments: Shipment tracking number
Summary:
CTT
Transaction Totals Min/Max: 1 Required: Y
CTT01
354
Number of Line Items Type: N0 Min/Max: 1/6 Required: Y
SE
Transaction Set Trailer Min/Max: 1 Required: Y
SE01
96
Number of Included Segments Type: N0 Min/Max: 1/10 Required: Y
SE02
329
Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y
Envelope:
GE
Functional Group Trailer Min/Max: 1 Required: Y
GE01
97
Number of Transaction Sets Included Type: N0 Min/Max: 1/6 Required: Y
GE02
28
Group Control Number Type: N0 Min/Max: 1/9 Required: Y
IEA
Interchange Control Trailer Min/Max: 1 Required: Y
IEA01
I16
Number of Included Functional Groups Type: N0 Min/Max: 1/5 Required: Y
IEA02
I12
Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y
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