EDI X12 832 definition data elements

Understand the EDI X12 832 definition data elements.

Electronic Data Interchange (EDI) X12 832 is a standard transaction set that defines price/sales catalogs. This specification outlines the data elements required to load and exchange comprehensive product information, such as part numbers, descriptions, pricing, and physical details. Each element within the EDI X12 832 format is critical in ensuring accurate and consistent data transfer between trading partners, streamlining the management of product catalogs. Below, we provide a detailed breakdown of the essential data elements and their specific functions.

Position	Element ID	Description
Envelope
ISA		Interchange Control Header Min/Max: 1 Required: Y
ISA01	I01	Authorization Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00
ISA02	I02	Authorization Information Type: AN Min/Max: 10/10 Required: Y
ISA03	I03	Security Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00
ISA04	I04	Security Information Type: AN Required: Y
ISA05	I05	Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01
ISA06	I06	Interchange Sender ID Type: AN Required: Y
ISA07	I05	Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01
ISA08	I07	Interchange Receiver ID Type: AN Min/Max: 15/15 Required: Y
ISA09	I08	Interchange Date Type: DT Required: Y
ISA10	I09	Interchange Time Type: TM Required: Y
ISA11	I10	Interchange Control Standards ID Type: ID Min/Max: ID Required: Y
ISA12	I11	Interchange Control Version Number Type: ID Min/Max: 5/5 Required: Y
ISA13	I12	Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y
ISA14	I13	Acknowledgment Requested Type: ID Min/Max: 1/1 Required: Y
ISA15	I14	Usage Indicator Type: ID Min/Max: 1/1 Required: Y Comments: P=Production, T=Test
ISA16	I15	Component Element Separator Min/Max: 1/1 Required: Y
GS		Functional Group Header Type: ID Min/Max: 1
GS01	479	Functional Identifier Code Type: ID Min/Max: 2/2 Required: Y
GS02	142	Application Sender's Code Type: AN Min/Max: 2/15 Required: Y
GS03	124	Application Receiver's Code Type: AN Min/Max: 2/15 Required: Y
GS04	373	Date Type: DT Min/Max: 8/8 Required: Y
GS05	337	Time Type:TM Min/Max: 4/8 Required: Y
GS06	28	Group Control Number Type: N0 Min/Max: 1/9 Required: Y
GS07	455	Responsible Agency Code Type: ID Min/Max: 1/2 Required: Y
GS08	480	Version / Release / Industry ID Type: AN Min/Max: 1/12 Required: Y Comments: 4010
Heading
ST		Transaction Set Header Min/Max: 1 Required: Y
ST01	143	Transaction Set Identifier Code Type: ID Min/Max: 3/3 Required: Y Comments: 832
ST02	329	Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y
BCT		Beginning Segment Min/Max: 1 Required: Y
BCT01	683	Catalog Purpose Type: ID Min/Max: 2/2 Required: Y Comments: The sender's identifying number for the catalog
		SC–Sales Catalog
BCT02	684	Catalog Number Type: AN Min/Max: 1/15 Required: Y
BCT09	352	Catalog Title Type: AN Min/Max: 1/80 Required: N
BCT10	353	Transaction set purpose Type: ID Min/Max: 2/2 Required: N
		00–Original–Complete
Detail
LIN		Line Item Description Min/Max: 1 Required: Y
LIN01	350	Assigned Identification Type: AN Min/Max: 1/20 Required: N
LIN02	235	Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y
		VP—Vendor/Seller Part Number Min/Max: 1/18
		MG—Manufacturer Part Number Min/Max: 1/20
		UP—UPC Consumer Package Code Min/Max: 1/20
LIN03	234	Product Service ID Type: AN Required: Y
LIN06	235	Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: MF
		MF—Manufacturer Name
LIN07	234	Product Service ID Type: An Required: Y
PID		Product/Item Description Required: Y
PID01	349	Item Description Type Type: ID Min/Max: 1/1 Required: Y
		F–Free Form
		G—Games
PID05	352	Description Type: AN Min/Max: 1/40 Required: Y Comments: The description can be True or False
PO4		Item Physical Details Required: Y
PO403	355	Unit or Basis for Measurement Type: AN Min/Max: 2/2 Required: Y
		EA—each Required: N
PO406	384	Gross Weight Type: R Min/Max: 1/9 Required: Y
PO410	82	Length Type: R Min/Max: 1/8 Required: N
PO411	189	Width Type: R Min/Max: 1/8 Required: N
PO412	65	Height Type: R Min/Max: 1/8 Required: N
CTP		Pricing Information Min/Max: 25 Required: Y
CTP01	687	Class of Trade Code Type: ID Min/Max: 2/2 Required: N
		DI—Distributor
CTP02	236	Price Identifier Code Type: ID Min/Max: 3/3 Required: N Comments: INV
		INV—Invoice Billing Price
		MSR—Manufacturer's Suggested Retail
CTP03	212	Unit Price Type: N2 Min/Max: 1/17 Required: N Comments: Catalog Currency will be established as part of the contract (not in 832)
Summary:
CTT		Transaction Totals Min/Max: 1 Required: Y
CTT01	354	Number of Line Items Type: N0 Min/Max: 1/6 Required: Y
SE		Transaction Set Trailer Min/Max: 1 Required: Y
SE01	96	Number of Included Segments Type: N0 Min/Max: 1/10 Required: Y
SE02	329	Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y
Envelope:
GE		Functional Group Trailer Min/Max: 1 Required: Y
GE01	97	Number of Transaction Sets Included Type: N0 Min/Max: 1/6 Required: Y
GE02	28	Group Control Number Type: N0 Min/Max:1/6 Required: Y
IEA		Interchange Control Trailer Min/Max: 1 Required: Y
IEA01	I16	Number of Included Functional Groups Type: N0 Min/Max: 1/5 Required: Y
IEA02	I12	Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y