EDI X12 850 definition data elements

Understand the EDI X12 850 definition data elements.

The EDI X12 850 transaction set is a Purchase Order document used in Electronic Data Interchange (EDI) systems to order products, goods, or services from a supplier. It contains all the necessary details to process the order, including the parties involved, order type, shipping instructions, and item information. The following sections outline the various elements that make up the EDI X12 850 transaction set, providing a clear definition and description of each data element to facilitate accurate and efficient data exchange.

Position

Element ID

Description

Envelope:

ISA

Interchange Control Header Min/Max: 1 Required: Y

ISA01

I01

Authorization Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00

ISA02

I02

Authorization Information Type: AN Min/Max: 10/10 Required: Y

ISA03

I03

Security Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00

ISA04

I04

Security Information Type: AN Required: Y

ISA05

I05

Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y

ISA06

Interchange Sender ID Type: AN Required: Y

ISA07

I05

Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y

ISA08

I07

Interchange Receiver ID Type: AN Min/Max: 15/15 Required: Y

ISA09

I08

Interchange Date Type: DT Required: Y

ISA10

I09

Interchange Time Type: TM Required: Y

ISA11

I10

Interchange Control Standards ID Type: ID Required: Y

ISA12

I11

Interchange Control Version Number Type: ID Min/Max: 5/5 Required: Y

ISA13

I12

Acknowledgment Requested Type: ID Min/Max: 1/1 Required: Y

ISA15

I14

Usage Indicator Type: ID Min/Max: 1/1 Required: Y Comments: P=Production, T=Test

ISA16

Component Element Separator Min/Max:1/1 Required: Y

Functional Group Header Min/Max: 1 Required: Y

GS01

479

Functional Identifier Code Type: ID Min/Max: 2/2 Required: Y

GS02

142

Application Sender's Code Type: AN Min/Max: 2/15 Required: Y

GS03

124

Application Receiver's Code Type: AN Min/Max: 2/15 Required: Y

GS04

373

Date Type: DT Min/Max: 8/8 Required: Y

GS05

337

Time Type: TM Min/Max: 4/8 Required: Y

GS06

Group Control Number Type: N0 Min/Max: 1/9 Required: Y

GS07

Responsible Agency Code Type: ID Min/Max: 1/2 Required: Y

GS08

480

Version / Release / Industry ID Type: AN Min/Max: 1/12 Required: Y Comments: 4010

Heading:

Transaction Set Header Min/Max: 1 Required: Y

ST01

143

Transaction SetIdentifier Code Type: ID Min/Max: 3/3 Required: Y Comments: 850

ST02

329

Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y

BEG

Beginning Segment for PO Min/Max: 1 Required: Y

BEG01

353

Transaction Set Purpose Code Type: ID Min/Max: 2/2 Required: Y Comments: 00

00—Original

BEG02

Purchase Order Type Code Type: ID Min/Max: 2/2 Required: Y Comments: NE

NE—New Order

DS—Dropship

BEG03

324

Purchase Order Number Type: AN Min/Max: 1/22 Required: Y Comments: PO Number

BEG05

373

Date Type: DT Min/Max: 8/8

REF

Reference Identification Min/Max: 1 Required: N

REF01

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y

CN—Digital River Channel ID Example: 324

SN—Digital River Site ID Example: rpeusb2c

LO—Site Locale Example: US

CT—Contract Number Required: N

AR—Ship To Country qualifier Required: N

REF02

127

Reference Identification Type: AN Min/Max: 1/20 Required: Y

REF03

352

Description Type: AN Min/Max: 1/80 Required: N

CUR

Currency Min/Max: 1 Required: Y

CUR01

Entity Identifier Code Type: ID Min/Max: 2/2 Required: Y Comments: BY

BY—Buying Party

CUR02

100

Currency Code Type: ID Min/Max: 3/3 Required: Y

TAX

Tax Reference Min/Max: 1 Required: N

TAX01

325

Tax Identification Number Type: AN Min/Max: 1/20 Required: Y Comments: Buyer's Tax ID

TAX12

441

Tax Exempt Code Type: ID Min/Max: 1/1 Required: N

1—Yes (Tax Exempt)

2—No

CSCH

Sales Requirements Min/Max: 1 Required: N

CSH01

563

Sales Requirement Code Type: ID Min/Max: 1/2 Required: N

BK—Ship Partial, Balance Back Order

SC—Ship Complete

SAC

Service, Promotion, Allowance, or Charge Min/Max: 1 Required: N

SAC01

248

Allowance or Charge Indicator Type: ID Min/Max: 1/1 Required: Y

A—Allowance/Discount

C—Charge

SAC02

1300

Service, Promotion, Allowance, or Charge Code Type: ID Min/Max: 4/4 Required: Y

D340—Merchandise Total Comments: Total of all D340s at the item level

F050—Discount Total Comments: Total of all F050s at the item level

F050—Discount Total Comments: Total of all G830s at the item level

H850—Total Tax on merchandise and Shipping Comments: Total of all H850s at the item level

FEE0—Total of all Fees Comments: Total of all FEEns at the item level

FTX0—Total Tax on all Fees Comments: Total of all FTXns at the item level

ZZZZ—Order Total Comments: Total of all ZZZZs at the item level

SAC05

610

Amount Min/Max: 1/15 Required: Y

SAC15

352

Description Min/Max: 1/80 Required: N

TD5

Carrier Details (Routing Sequence) Min/Max: 1 Required: N

TD501

133

Routing Sequence Code Type: ID Min/Max: 1/2 Required: Y

TD502

Identification Code Qualifier Type: AN Min/Max: 1/2 Required: Y Comments: 92

TD503

Identification Code Type: AN Min/Max: 1/4 Required: Y Comments: The code identifies the shipping method

Reference Identification Min/Max: 1 Required: Y

N901

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y Comments: PSM

N902

127

Reference Identification Type: AN Min/Max: 1/30 Required: N

N903

369

Free-form Description Type: AN Min/Max: 1/45 Required: Y

DTM

Date/Time Reference Min/Max: 1 Required: N

DTM01

374

Date/Time Qualifier Type: ID Min/Max: 3/3 Required: N

010—Requested Ship

DTM02

373

Date Type: DT Min/Max: 8/8 Required: N

Name Min/Max: 1 Required: Y

N101

Entity Identifier Code Type: ID Min/Max: 2/2 Required: Y

ST—Ship To

BT—Bill To

BY—Buying Party (Purchaser) Required: N

PO—Party to receive Invoice for Goods or Services Required: N

BT—Bill To Required: N

ST—Ship To Required: Y

N102

Name Type: AN Min/Max: 1/35 Required: Y

N103

Identification Code Qualifier Type: ID Min/Max: 1/2 Required: N

N104

Identification Code Type: AN Min/Max: 2/80 Required: N

Address Information Min/Max: 2 Required: Y

N301

166

Street Address Type: AN Min/Max: 1/35 Required: Y

N302

166

Street Address 2 Type: AN Min/Max: 1/35 Required: N

Geographic Location Min/Max: 1 Required: Y

N401

City Name Type: AN Min/Max: 2/30 Required: Y

N402

156

State or Province Code Type: ID Min/Max: 2/2 Required: Y

N403

116

Postal Code Type: ID Min/Max: 3/15 Required: Y

N404

Country Code Type: ID Min/Max: 2/3 Required: Y

PER

Administrative Contact Min/Max: 1 Required: N

PER01

366

Contact Function Code Type: ID Min/Max: 2/2 Required: Y

IC—Information Contact

PER02

Name Type: AN Min/Max: 1/36 Required: Y

PER03

365

Communication Number Qualifier Type: ID Min/Max: 2/2 Required: N Comments: TE

PER04

364

Communication Number Type: AN Min/Max: 1/36 Required: N

MSG

Message Text Min/Max: 1 Required: N

MSG01

933

Free-Form Message Text Type: AN Min/Max: 1/254 Required: Y Comments: Gift message at the line

MSG02

934

Printer Carriage Control Code Type: ID Min/Max: 2/2 Required: Y

MSG03

1470

Number Type: N0 Min/Max: 1/9 Required: N

Detail:

PO1

Baseline Item Data Min/Max: 0 Required: Y

PO101

350

Assigned Identification Type: N0 Min/Max: 1/20 Required: Y Comments: Purchase order line item number

PO102

330

Quantity Ordered Type: N0 Min/Max: 1/0 Required: Y

PO103

355

Unit or Basis for Measurement Type: ID Min/Max: 2/2 Required: Y

EA—Each

PO104

212

Unit Price Type: N2 Min/Max: 1/40 Required: Y Comments: Unit Price (VAT excluded and before applying any discounts)

PO105

639

Bases of Unit Price Code Type: ID Min/Max: 2/2 Required: N

CA—Catalog

PE—Price per Each

PO106

235

Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: VP

VP—Vendor/Seller Part Number

PO107

234

Product/Service ID

PO108

235

Product/Service ID

WH—Warehouse

PO109

234

Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: WH

PID

Product/Item Description Min/Max: 1 Required: Y

PID01

349

Item Description Type Type: ID Min/Max: 1/1 Required: Y

F—Free-form

PID05

352

Description Type: AN Min/Max: 1/80 Required: Y

MSG

Message Text Min/Max: 1 Required: N

MSG01

933

Free-Form Message Text Type: AN Min/Max: 1/254 Required: Y Comments: Gift message at the line

MSG02

934

Printer Carriage Control Code Type: ID Min/Max: 2/2 Required: Y

MSG03

1470

Number Type: N0 Min/Max: 1/9 Required: N

REF

Reference Identification Min/Max: 1 Required: N

REF01

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y

BP—Bundle Product

REF02

127

Reference Identification Type: AN Min/Max: 1/30 Required: Y Comments: 0/1

REF03

352

Description Type: AN Min/Max: 1/80 Required: N

SAC

Service, Promotion, Allowance, or Charge Min/Max: 1 Required: N

SAC01

248

Allowanceor Charge Indicator Min/Max: 1/1 Required: Y

A—Allowance

C—Charge

SAC02

1300

Service, Promotion, Allowance, or Charge Code Min/Max: 4/4 Required: Y Comments: All values are total amounts, not a per unit amount

D340—Merchandise Amount Comments: VAT excludes Unit Price before applying discounts * Qty

F050—Discount Amount Comments: Product discounts (SAC01=A)

G830—Shipping and Handling Comments: Net shipping excluding tax (actual shipping - discounts)

H850—Tax on merchandise Comments: Tax amount on merchandise and shipping

FEE1—Fee1 Comments: Fees

FTX1—Tax on Fee1 Comments: Tax on fees

FEE2—Fee2 Comments: Fees

FTX2—Tax on Fee2 Comments: Tax on fees

FEE3—Fee3 Comments: Fees

FTX3—Tax on Fee3 Comments: Fees

FEE4—Fee4 Comments: Fees

FTX4—Tax on Fee4 Comments: Tax on fees

FEE5—Fee5 Comments: Fees

TX5—Tax on Fee5 Comments: Tax on fees

## ZZZZ—Line Item Total Comments: Total Line Item amount

SAC05

610

Amount Min/Max: 1/15 Required: Y

SAC15

Description Min/Max: 1/80 Required: N Comments: For fees, fee name will be here

DTM

Date/Time Reference Min/Max: 1 Required: N

DTM01

374

Date/Time Qualifier Type: ID Min/Max: 3/3 Required: N

010—Requested Ship

DTM02

373

Date Type: DT Min/Max: 6/6 Required: N

Summary:

CTT

Transaction Totals Min/Max: 1 Required: Y

CTT01

354

Number of Line Items Type: N0 Min/Max: 1/6 Required: Y

Transaction Set Trailer Min/Max: 1 Required: Y

SE01

Number of Included Segments Type: N0 Min/Max: 1/10 Required: Y

SE02

329

Transaction Set Control Number Type: AN Min/Max: 1/20 Required: Y Comments: Buyer's Tax ID

Envelope:

Functional Group Trailer Min/Max: 1 Required: Y

GE01

Number of Transaction Sets Included Type: N0 Min/Max: 1/6 Required: Y

GE02

Group Control Number Type: N0 Min/Max: 1/9 Required: Y

IEA

Interchange Control Trailer Min/Max: 1 Required: Y

IEA01

I16

Number of Included Functional Groups Type: N0 Min/Max: 1/5 Required: Y

IEA02

I12

Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y

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Last updated 11 months ago

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