EDI X12 855 definition data elements

Understand the EDI X12 855 definition data elements.

The EDI X12 855 document, also known as the Purchase Order Acknowledgement, confirms the receipt and acceptance of a purchase order. This guide details the essential data elements that make up the EDI X12 855 transaction set, including the necessary headers, segments, and codes. Each data element has specific requirements and characteristics that ensure accurate communication between trading partners. Understanding these elements is crucial for efficiently processing purchase orders and maintaining seamless supply chain operations.

PositionElement IDDescription

Envelope:

ISA

Interchange Control Header Min/Max: 1 Required: Y

ISA01

I01

Authorization Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00

ISA02

I02

Authorization Information Type: AN **Min/Max: 10/10 Required: Y

ISA03

I03

Security Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00

ISA04

I04

Security Information Type: AN Required: Y

ISA05

I05

Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01

ISA06

I06

Interchange Sender ID Type: AN Required: Y

ISA07

I05

Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01

ISA08

I07

Interchange Receiver ID Type: AN Min/Max: 15/15 Required: Y

ISA09

I08

Interchange Date Type: DT Required: Y

ISA10

I09

Interchange Time Type: TM Required: Y

ISA11

I10

Interchange Control Standards ID Type: ID Min/Max: ID Required: Y

ISA12

I11

Interchange Control Version Number Type: ID Min/Max: 5/5 Required: Y

ISA13

I12

Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y

ISA14

I13

Acknowledgment Requested Type: ID Min/Max: 1/1 Required: Y

ISA15

I14

Usage Indicator Type: ID Min/Max: 1/1 Required: Y Comments: P=Production, T=Test

ISA16

I15

Component Element Separator Min/Max: 1/1 Required: Y

GS

Functional Group Header Min/Max: 1 Required: Y

GS01

479

Functional Identifier Code Type: ID Min/Max: 2/2 Required: Y

GS02

142

Application Sender's Code Type: AN Min/Max: 2/15 Required: Y

GS03

124

Application Receiver's Code Type: AN Min/Max: 2/15 Required: Y

GS04

373

Date Type: DT Min/Max: 8/8 Required: Y

GS05

337

Time Type: TM Min/Max: 4/8 Required: Y

GS06

28

Group Control Number Type: N0 Min/Max: 1/29 Required: Y

GS07

455

Responsible Agency Code Type: ID Min/Max: 1/2 Required: Y

GS08

480

Version / Release / Industry ID Type: AN Min/Max: 1/12 Required: Y Comments: 4010

Heading:

ST

Transaction Set Header Min/Max: 1 Required: Y

ST01

143

Transaction Set Identifier Code Type: ID Min/Max: 3/3 Required: Y Comments: 855

ST02

329

Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y

BAK

Beginning Segment for PO Min/Max: 1 Required: Y

BAK01

353

Transaction Set Purpose Code Type: ID Min/Max: 2/2 Required: Y Comments: 00

00—Original

BAK02

BAK02

Acknowledgment Type Type: ID Min/Max: 2/2 Required: Y

AT—Accepted

RD—Rejected

RJ—Rejected

—No Detail

BAK03

324

Purchase Order Number Type: AN Min/Max: 1/22 Required: Y Comments: Digital River PO Number

BAK04

373

Date Type: DT Min/Max: 8/8 Required: Y

BAK08

127

Reference Identification Type: AN Min/Max: 1/22 Required: Y Comments: Fulfillment Center PO Number

REF

Reference Identification Min/Max: 1 Required: N

REF01

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y

CN—Channel ID

SN—Site ID

LO—Locale

REF02

127

Reference Identification Min/Max: 1/30 Required: N

Detail:

PO1

Baseline Item Data Min/Max: 1 Required: Y

PO101

350

Assigned Identification Type: N0 Min/Max: 1/20 Required: Y

PO102

330

Quantity Ordered Type: N0 Min/Max: 1/9 Required: Y

PO103

355

Unit or Basis for Measurement Type: ID Min/Max: 2/2 Required: Y

EA—Each

PO104

212

Unit Price Type: N2 Min/Max: 1/17 Required: Y

PO106

235

Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y

VP—Vendor Part Number

PO107

234

Product/Service ID Type: AN Min/Max: 1/18 Required: Y

PID

Product/Item Description Min/Max: 0 Required: N

PID01

349

Item Description Type Type: ID Min/Max: 1/1 Required: N

F—Free Form

PID05

352

Description Type: AN Min/Max: 1/80 Required: N

ACK

Line Item Acknowledgment Min/Max: 1 Required: Y

ACK01

668

Line Item Status Code Type: ID Min/Max: 2/2 Required: Y

IA—Item Accepted

IR—Item Rejected

ACK02

380

Quantity Type: N0 Min/Max: 1/15 Required: Y

ACK03

355

Unit or Basis of Measurement Type: ID Min/Max: 2/2 Required: Y

EA—Each

ACK05

373

Date Type: DT Min/Max: 8/8 Required: Y

ACK29

1271

Industry Code Type: AN Min/Max: 1/30 Required: N Comments: Details for ACK01

AC—Item Accepted and Shipping

BA—Backordered: Not yet available (Not Shipped)

CA—Cancelled: Invalid product (Not Shipped)

00—Shipping 100 Percent

02—Invalid SKU

03—Item Out of Stock

04—Duplicate Order

05—Invalid Bill to Location Code

06—Invalid Ship from Location Code

07—Exceeds Ship to Name Field Length ( max 30 ) or Null Value

08—Exceeds Ship to Address1 Field Length ( max 30 ) or Null Value

09—Exceeds Ship to City Field Length ( max 20 ) or Null Value

10—Exceeds Ship to State Field Length ( max 2 ) or Null Value

11—Exceeds Ship o Zip Field Length ( max 10 ) or Null Value

12—Invalid Customer Ship to Customer Code

13—Invalid Shipping Carrier/Shipping Method

20—Invalid Unit Price

21—Exceeds Ship o Address2 Field Length ( max 30 )

22—Exceeds Ship to Address3 Field Length ( max 30 )

50—Tax Nexus Issue

51—Restricted Item/Qty

52—Restrict USPS

53—USPS > $400

54—Restrict APO / FPO

55—Item Floor Denied

56—Restrict International ( <> 50 states )

57—Restrict Canada orders

Summary:

CTT

Transaction Totals Min/Max: 1 Required: Y

CTT01

354

Number of Line Items Type: N0 Min/Max: 1/6 Required: Y

SE

Transaction Set Trailer Min/Max: 1 Required: Y

SE01

96

Number of Included Segments Type: N0 Min/Max: 1/10 Required: Y

SE02

329

Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y

Envelope:

GE

Functional Group Trailer Min/Max: 1 Required: Y

GE01

97

Number of Transaction Sets Included Type: N0 Min/Max: 1/6 Required: Y

GE02

28

Group Control Number Type: N0 Min/Max: 1/9 Required: Y

IEA

Interchange Control Trailer Min/Max: 1 Required: Y

IEA01

I16

Number of Included Functional Groups Type: N0 Min/Max: 1/5 Required: Y

IEA02

I12

Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y

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