EDI X12 855 definition data elements

Understand the EDI X12 855 definition data elements.

The EDI X12 855 document, also known as the Purchase Order Acknowledgement, confirms the receipt and acceptance of a purchase order. This guide details the essential data elements that make up the EDI X12 855 transaction set, including the necessary headers, segments, and codes. Each data element has specific requirements and characteristics that ensure accurate communication between trading partners. Understanding these elements is crucial for efficiently processing purchase orders and maintaining seamless supply chain operations.

Position	Element ID	Description
Envelope:
ISA		Interchange Control Header Min/Max: 1 Required: Y
ISA01	I01	Authorization Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00
ISA02	I02	Authorization Information Type: AN **Min/Max: 10/10 Required: Y
ISA03	I03	Security Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00
ISA04	I04	Security Information Type: AN Required: Y
ISA05	I05	Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01
ISA06	I06	Interchange Sender ID Type: AN Required: Y
ISA07	I05	Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 01
ISA08	I07	Interchange Receiver ID Type: AN Min/Max: 15/15 Required: Y
ISA09	I08	Interchange Date Type: DT Required: Y
ISA10	I09	Interchange Time Type: TM Required: Y
ISA11	I10	Interchange Control Standards ID Type: ID Min/Max: ID Required: Y
ISA12	I11	Interchange Control Version Number Type: ID Min/Max: 5/5 Required: Y
ISA13	I12	Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y
ISA14	I13	Acknowledgment Requested Type: ID Min/Max: 1/1 Required: Y
ISA15	I14	Usage Indicator Type: ID Min/Max: 1/1 Required: Y Comments: P=Production, T=Test
ISA16	I15	Component Element Separator Min/Max: 1/1 Required: Y
GS		Functional Group Header Min/Max: 1 Required: Y
GS01	479	Functional Identifier Code Type: ID Min/Max: 2/2 Required: Y
GS02	142	Application Sender's Code Type: AN Min/Max: 2/15 Required: Y
GS03	124	Application Receiver's Code Type: AN Min/Max: 2/15 Required: Y
GS04	373	Date Type: DT Min/Max: 8/8 Required: Y
GS05	337	Time Type: TM Min/Max: 4/8 Required: Y
GS06	28	Group Control Number Type: N0 Min/Max: 1/29 Required: Y
GS07	455	Responsible Agency Code Type: ID Min/Max: 1/2 Required: Y
GS08	480	Version / Release / Industry ID Type: AN Min/Max: 1/12 Required: Y Comments: 4010
Heading:
ST		Transaction Set Header Min/Max: 1 Required: Y
ST01	143	Transaction Set Identifier Code Type: ID Min/Max: 3/3 Required: Y Comments: 855
ST02	329	Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y
BAK		Beginning Segment for PO Min/Max: 1 Required: Y
BAK01	353	Transaction Set Purpose Code Type: ID Min/Max: 2/2 Required: Y Comments: 00
		00—Original
BAK02	BAK02	Acknowledgment Type Type: ID Min/Max: 2/2 Required: Y
		AT—Accepted
		RD—Rejected
		RJ—Rejected
		—No Detail
BAK03	324	Purchase Order Number Type: AN Min/Max: 1/22 Required: Y Comments: Digital River PO Number
BAK04	373	Date Type: DT Min/Max: 8/8 Required: Y
BAK08	127	Reference Identification Type: AN Min/Max: 1/22 Required: Y Comments: Fulfillment Center PO Number
REF		Reference Identification Min/Max: 1 Required: N
REF01	128	Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y
		CN—Channel ID
		SN—Site ID
		LO—Locale
REF02	127	Reference Identification Min/Max: 1/30 Required: N
Detail:
PO1		Baseline Item Data Min/Max: 1 Required: Y
PO101	350	Assigned Identification Type: N0 Min/Max: 1/20 Required: Y
PO102	330	Quantity Ordered Type: N0 Min/Max: 1/9 Required: Y
PO103	355	Unit or Basis for Measurement Type: ID Min/Max: 2/2 Required: Y
		EA—Each
PO104	212	Unit Price Type: N2 Min/Max: 1/17 Required: Y
PO106	235	Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y
		VP—Vendor Part Number
PO107	234	Product/Service ID Type: AN Min/Max: 1/18 Required: Y
PID		Product/Item Description Min/Max: 0 Required: N
PID01	349	Item Description Type Type: ID Min/Max: 1/1 Required: N
		F—Free Form
PID05	352	Description Type: AN Min/Max: 1/80 Required: N
ACK		Line Item Acknowledgment Min/Max: 1 Required: Y
ACK01	668	Line Item Status Code Type: ID Min/Max: 2/2 Required: Y
		IA—Item Accepted
		IR—Item Rejected
ACK02	380	Quantity Type: N0 Min/Max: 1/15 Required: Y
ACK03	355	Unit or Basis of Measurement Type: ID Min/Max: 2/2 Required: Y
		EA—Each
ACK05	373	Date Type: DT Min/Max: 8/8 Required: Y
ACK29	1271	Industry Code Type: AN Min/Max: 1/30 Required: N Comments: Details for ACK01
		AC—Item Accepted and Shipping
		BA—Backordered: Not yet available (Not Shipped)
		CA—Cancelled: Invalid product (Not Shipped)
		00—Shipping 100 Percent 02—Invalid SKU 03—Item Out of Stock 04—Duplicate Order 05—Invalid Bill to Location Code 06—Invalid Ship from Location Code 07—Exceeds Ship to Name Field Length ( max 30 ) or Null Value 08—Exceeds Ship to Address1 Field Length ( max 30 ) or Null Value 09—Exceeds Ship to City Field Length ( max 20 ) or Null Value 10—Exceeds Ship to State Field Length ( max 2 ) or Null Value 11—Exceeds Ship o Zip Field Length ( max 10 ) or Null Value 12—Invalid Customer Ship to Customer Code 13—Invalid Shipping Carrier/Shipping Method 20—Invalid Unit Price 21—Exceeds Ship o Address2 Field Length ( max 30 ) 22—Exceeds Ship to Address3 Field Length ( max 30 ) 50—Tax Nexus Issue 51—Restricted Item/Qty 52—Restrict USPS 53—USPS > $400 54—Restrict APO / FPO 55—Item Floor Denied 56—Restrict International ( <> 50 states ) 57—Restrict Canada orders
Summary:
CTT		Transaction Totals Min/Max: 1 Required: Y
CTT01	354	Number of Line Items Type: N0 Min/Max: 1/6 Required: Y
SE		Transaction Set Trailer Min/Max: 1 Required: Y
SE01	96	Number of Included Segments Type: N0 Min/Max: 1/10 Required: Y
SE02	329	Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y
Envelope:
GE		Functional Group Trailer Min/Max: 1 Required: Y
GE01	97	Number of Transaction Sets Included Type: N0 Min/Max: 1/6 Required: Y
GE02	28	Group Control Number Type: N0 Min/Max: 1/9 Required: Y
IEA		Interchange Control Trailer Min/Max: 1 Required: Y
IEA01	I16	Number of Included Functional Groups Type: N0 Min/Max: 1/5 Required: Y
IEA02	I12	Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y