# EDI X12 846 definition data elements

The EDI X12 846 transaction set, also known as the Inventory Inquiry/Advice, is used for reporting inventory levels and status between trading partners. This transaction set allows for the transmission of detailed inventory information, including product identifiers, quantities, dates, and additional qualitative data. It is crucial for maintaining effective supply chain management, enabling businesses to optimize their inventory levels, reduce stockouts, and increase overall efficiency. Below is a detailed breakdown of the key data elements and their definitions within the EDI X12 846 transaction set.

| Position      | Element ID | Description                                                                                                                                                               |
| ------------- | ---------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Envelope**  |            |                                                                                                                                                                           |
| **ISA**       |            | <p><strong>Interchange Control Header</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                         |
| ISA01         | I01        | <p>Authorization Information Qualifier<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 00</p> |
| ISA02         | I02        | <p>Authorization Information<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 10/10<br><strong>Required</strong>: Y</p>                                          |
| ISA03         | I03        | <p>Security Information Qualifier<br>Type: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 00</p>                       |
| ISA04         | I04        | <p>Security Information<br><strong>Type</strong>: AN<br><strong>Required</strong>: </p>                                                                                   |
| ISA05         | I05        | <p>Interchange ID Qualifier<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 01</p>            |
| ISA06         | I06        | <p>Interchange Sender ID<br><strong>Type</strong>: AN<br><strong>Required</strong>: Y</p>                                                                                 |
| ISA07         | I05        | <p>Interchange ID Qualifier<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 01</p>            |
| ISA08         | I07        | <p>Interchange Receiver ID<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 15/15<br><strong>Required</strong>: Y</p>                                            |
| ISA09         | I08        | <p>Interchange Date<br><strong>Type</strong>: DT<br><strong>Required</strong>: Y</p>                                                                                      |
| ISA10         | I09        | <p>Interchange Time<br><strong>Type</strong>: TM<br><strong>Required</strong>: Y</p>                                                                                      |
| ISA11         | I10        | <p>Interchange Control Standards ID<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: ID<br><strong>Required</strong>: Y</p>                                      |
| ISA12         | I11        | <p>Interchange Control Version Number<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 5/5<br><strong>Required</strong>: Y</p>                                   |
| ISA13         | I12        | <p>Interchange Control Number<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 9/9<br><strong>Required</strong>: Y</p>                                           |
| ISA14         | I13        | <p>Acknowledgment Requested<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 1/1<br><strong>Required</strong>: Y</p>                                             |
| ISA15         | I14        | <p>Usage Indicator<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 1/1<br><strong>Required</strong>: Y<br><strong>Comments</strong>: P=Production, T=Test</p>   |
| ISA16         | I15        | <p>Component Element Separator<br><strong>Min/Max</strong>: 1/1<br><strong>Required</strong>: Y</p>                                                                       |
| GS            |            | <p><strong>Functional Group Header</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                            |
| GS01          | 479        | <p>Functional Identifier Code<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y</p>                                           |
| GS02          | 142        | <p>Application Sender's Code<br><strong>Type</strong>: An<br><strong>Min/Max</strong>: 2/15<br><strong>Required</strong>: Y</p>                                           |
| GS03          | 124        | <p>Application Receiver's Code<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 2/15<br><strong>Required</strong>: Y</p>                                         |
| GS04          | 373        | <p>Date<br><strong>Type</strong>: DT<br><strong>Min/Max</strong>:8/8<br><strong>Required</strong>: Y</p>                                                                  |
| GS05          | 337        | <p>Time<br><strong>Type</strong>: TM<br><strong>Min/Max</strong>: 4/8<br><strong>Required</strong>: Y</p>                                                                 |
| GS06          | 28         | <p>Group Control Number<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 1/9<br><strong>Required</strong>: Y</p>                                                 |
| GS07          | 455        | <p>Responsible Agency Code<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 1/2<br><strong>Required</strong>: Y</p>                                              |
| GS08          | 480        | <p>Version / Release / Industry ID<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 1/12<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 4010</p>  |
| **Heading**   |            |                                                                                                                                                                           |
| **ST**        |            | <p><strong>Transaction Set Header</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                             |
| ST01          | 143        | <p>Transaction Set Identifier Code<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 3/3<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 846</p>    |
| ST02          | 329        | <p>Transaction Set Control Number<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 4/9<br><strong>Required</strong>: Y</p>                                       |
| **BIA**       |            | <p><strong>Beginning Segment for Inventory Inquiry</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                            |
| BIA01         | 353        | <p>Transaction Set Purpose Code<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y<br><strong>Comments</strong>: 00</p>        |
|               |            | *00–Original*                                                                                                                                                             |
|               |            | *25—Incremental*                                                                                                                                                          |
| BIA02         | 755        | <p>Report Type Code<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: Y</p>                                                     |
|               |            | <p><em>DD–Distributor Inventory</em><br><strong>ReportType</strong>: AN<br><strong>Min/Max</strong>: 1/15<br><strong>Required</strong>: Y</p>                             |
| BIA03         | 127        | <p>Reference Identification<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>:1/30<br><strong>Required</strong>: Y</p>                                             |
| BIA04         | 373        | <p>Date<br><strong>Type</strong>: DT<br><strong>Min/Max</strong>: 8/8<br><strong>Required</strong>: Y</p>                                                                 |
| **Detail**    |            |                                                                                                                                                                           |
| **LIN**       |            | <p><strong>Line Item Description</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                              |
| LIN01         | 350        | <p>Assigned Identification<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 2/20<br><strong>Required</strong>: N</p>                                             |
| LIN02         | 235        | <p>Product/Service ID Qualifier<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2<br><strong>Required</strong>: Y<br><strong>Comments</strong>: VP</p>          |
|               |            | <p><em>VP—Vendor/Seller Part Number</em><br><strong>Min/Max</strong>: 1/18</p>                                                                                            |
|               |            | <p><em>MG—Manufacturer Part Number</em><br><strong>Min/Max</strong>: 1/20</p>                                                                                             |
|               |            | <p><em>UP—UPC Consumer Package Code</em><br><strong>Min/Max</strong>: 1/20</p>                                                                                            |
| LIN03         | 234        | <p>Product Service ID<br><strong>Type</strong>: AN<br><strong>Required</strong>: Y</p>                                                                                    |
| **SDQ**       |            | <p><strong>Quantity</strong><br><strong>Required</strong>: N<br><strong>Comments</strong>: Requires either SDQ or QTY</p>                                                 |
| SDQ01         | 355        | <p>Unit or Basis for Measurement Code<br>Type: AN<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: N</p>                                                    |
|               |            | *EA–Each*                                                                                                                                                                 |
| SDQ02         | 66         | <p>Identification Code Qualifier<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: N</p>                                        |
|               |            | *9—Assigned by Seller*                                                                                                                                                    |
| SDQ03         | 67         | <p>Identification Code<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 1/20<br><strong>Required</strong>: N<br><strong>Comments</strong>: Warehouse ID</p>      |
| SDQ04         | 380        | <p>Quantity<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 1/15<br><strong>Required</strong>: N</p>                                                            |
| **QTY**       |            | <p><strong>Quantity</strong><br><strong>Required</strong>: N<br><strong>Comments</strong>: Requires either SDQ or QTY</p>                                                 |
| QTY 01        | 673        | <p>Quantity Qualifier<br><strong>Type</strong>: ID<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: N</p>                                                   |
| QTY 02        | 380        | <p>Quantity<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 1/15<br><strong>Required</strong>: N</p>                                                            |
| QTY 03        | 355        | <p>Unit of Measurement Code<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 2/2<br><strong>Required</strong>: N</p>                                             |
|               |            | *EA–Each*                                                                                                                                                                 |
| **Summary**:  |            |                                                                                                                                                                           |
| **CTT**       |            | <p><strong>Transaction Totals</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y<br><strong>Comments</strong>: Not mandatory</p>                     |
| CTT01         | 354        | <p>Number of Line Items<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 1/6<br><strong>Required</strong>: Y</p>                                                 |
| **SE**        |            | <p><strong>Transaction Set Trailer</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                            |
| SE01          | 96         | <p>Number of Included Segments<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 1/10<br><strong>Required</strong>: Y</p>                                         |
| SE02          | 329        | <p>Transaction Set Control Number<br><strong>Type</strong>: AN<br><strong>Min/Max</strong>: 4/9<br><strong>Required</strong>: Y</p>                                       |
| **Envelope**: |            |                                                                                                                                                                           |
| **GE**        |            | <p><strong>Functional Group Trailer</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                           |
| GE01          | 97         | <p>Number of Transaction Sets Included<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 1/6<br><strong>Required</strong>: Y</p>                                  |
| GE02          | 28         | <p>Group Control Number<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 1/9<br><strong>Required</strong>: Y</p>                                                 |
| **IEA**       |            | <p><strong>Interchange Control Trailer</strong><br><strong>Min/Max</strong>: 1<br><strong>Required</strong>: Y</p>                                                        |
| IEA01         | I16        | <p>Number of Included Functional Groups<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 1/5<br><strong>Required</strong>: Y</p>                                 |
| IEA02         | I12        | <p>Interchange Control Number<br><strong>Type</strong>: N0<br><strong>Min/Max</strong>: 9/9<br><strong>Required</strong>: Y</p>                                           |