EDI X12 850 definition data elements

Understand the EDI X12 850 definition data elements.

Position

Element ID

Description

Envelope:

ISA

Interchange Control Header Min/Max: 1 Required: Y

ISA01

I01

Authorization Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00

ISA02

I02

Authorization Information Type: AN Min/Max: 10/10 Required: Y

ISA03

I03

Security Information Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: 00

ISA04

I04

Security Information Type: AN Required: Y

ISA05

I05

Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y

ISA06

Interchange Sender ID Type: AN Required: Y

ISA07

I05

Interchange ID Qualifier Type: ID Min/Max: 2/2 Required: Y

ISA08

I07

Interchange Receiver ID Type: AN Min/Max: 15/15 Required: Y

ISA09

I08

Interchange Date Type: DT Required: Y

ISA10

I09

Interchange Time Type: TM Required: Y

ISA11

I10

Interchange Control Standards ID Type: ID Required: Y

ISA12

I11

Interchange Control Version Number Type: ID Min/Max: 5/5 Required: Y

ISA13

I12

Acknowledgment Requested Type: ID Min/Max: 1/1 Required: Y

ISA15

I14

Usage Indicator Type: ID Min/Max: 1/1 Required: Y Comments: P=Production, T=Test

ISA16

Component Element Separator Min/Max:1/1 Required: Y

Functional Group Header Min/Max: 1 Required: Y

GS01

479

Functional Identifier Code Type: ID Min/Max: 2/2 Required: Y

GS02

142

Application Sender's Code Type: AN Min/Max: 2/15 Required: Y

GS03

124

Application Receiver's Code Type: AN Min/Max: 2/15 Required: Y

GS04

373

Date Type: DT Min/Max: 8/8 Required: Y

GS05

337

Time Type: TM Min/Max: 4/8 Required: Y

GS06

Group Control Number Type: N0 Min/Max: 1/9 Required: Y

GS07

Responsible Agency Code Type: ID Min/Max: 1/2 Required: Y

GS08

480

Version / Release / Industry ID Type: AN Min/Max: 1/12 Required: Y Comments: 4010

Heading:

Transaction Set Header Min/Max: 1 Required: Y

ST01

143

Transaction SetIdentifier Code Type: ID Min/Max: 3/3 Required: Y Comments: 850

ST02

329

Transaction Set Control Number Type: AN Min/Max: 4/9 Required: Y

BEG

Beginning Segment for PO Min/Max: 1 Required: Y

BEG01

353

Transaction Set Purpose Code Type: ID Min/Max: 2/2 Required: Y Comments: 00

00—Original

BEG02

Purchase Order Type Code Type: ID Min/Max: 2/2 Required: Y Comments: NE

NE—New Order

DS—Dropship

BEG03

324

Purchase Order Number Type: AN Min/Max: 1/22 Required: Y Comments: PO Number

BEG05

373

Date Type: DT Min/Max: 8/8

REF

Reference Identification Min/Max: 1 Required: N

REF01

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y

CN—Digital River Channel ID Example: 324

SN—Digital River Site ID Example: rpeusb2c

LO—Site Locale Example: US

CT—Contract Number Required: N

AR—Ship To Country qualifier Required: N

REF02

127

Reference Identification Type: AN Min/Max: 1/20 Required: Y

REF03

352

Description Type: AN Min/Max: 1/80 Required: N

CUR

Currency Min/Max: 1 Required: Y

CUR01

Entity Identifier Code Type: ID Min/Max: 2/2 Required: Y Comments: BY

BY—Buying Party

CUR02

100

Currency Code Type: ID Min/Max: 3/3 Required: Y

TAX

Tax Reference Min/Max: 1 Required: N

TAX01

325

Tax Identification Number Type: AN Min/Max: 1/20 Required: Y Comments: Buyer's Tax ID

TAX12

441

Tax Exempt Code Type: ID Min/Max: 1/1 Required: N

1—Yes (Tax Exempt)

2—No

CSCH

Sales Requirements Min/Max: 1 Required: N

CSH01

563

Sales Requirement Code Type: ID Min/Max: 1/2 Required: N

BK—Ship Partial, Balance Back Order

SC—Ship Complete

SAC

Service, Promotion, Allowance, or Charge Min/Max: 1 Required: N

SAC01

248

Allowance or Charge Indicator Type: ID Min/Max: 1/1 Required: Y

A—Allowance/Discount

C—Charge

SAC02

1300

Service, Promotion, Allowance, or Charge Code Type: ID Min/Max: 4/4 Required: Y

D340—Merchandise Total Comments: Total of all D340s at the item level

F050—Discount Total Comments: Total of all F050s at the item level

F050—Discount Total Comments: Total of all G830s at the item level

H850—Total Tax on merchandise and Shipping Comments: Total of all H850s at the item level

FEE0—Total of all Fees Comments: Total of all FEEns at the item level

FTX0—Total Tax on all Fees Comments: Total of all FTXns at the item level

ZZZZ—Order Total Comments: Total of all ZZZZs at the item level

SAC05

610

Amount Min/Max: 1/15 Required: Y

SAC15

352

Description Min/Max: 1/80 Required: N

TD5

Carrier Details (Routing Sequence) Min/Max: 1 Required: N

TD501

133

Routing Sequence Code Type: ID Min/Max: 1/2 Required: Y

TD502

Identification Code Qualifier Type: AN Min/Max: 1/2 Required: Y Comments: 92

TD503

Identification Code Type: AN Min/Max: 1/4 Required: Y Comments: The code identifies the shipping method

Reference Identification Min/Max: 1 Required: Y

N901

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y Comments: PSM

N902

127

Reference Identification Type: AN Min/Max: 1/30 Required: N

N903

369

Free-form Description Type: AN Min/Max: 1/45 Required: Y

DTM

Date/Time Reference Min/Max: 1 Required: N

DTM01

374

Date/Time Qualifier Type: ID Min/Max: 3/3 Required: N

010—Requested Ship

DTM02

373

Date Type: DT Min/Max: 8/8 Required: N

Name Min/Max: 1 Required: Y

N101

Entity Identifier Code Type: ID Min/Max: 2/2 Required: Y

ST—Ship To

BT—Bill To

BY—Buying Party (Purchaser) Required: N

PO—Party to receive Invoice for Goods or Services Required: N

BT—Bill To Required: N

ST—Ship To Required: Y

N102

Name Type: AN Min/Max: 1/35 Required: Y

N103

Identification Code Qualifier Type: ID Min/Max: 1/2 Required: N

N104

Identification Code Type: AN Min/Max: 2/80 Required: N

Address Information Min/Max: 2 Required: Y

N301

166

Street Address Type: AN Min/Max: 1/35 Required: Y

N302

166

Street Address 2 Type: AN Min/Max: 1/35 Required: N

Geographic Location Min/Max: 1 Required: Y

N401

City Name Type: AN Min/Max: 2/30 Required: Y

N402

156

State or Province Code Type: ID Min/Max: 2/2 Required: Y

N403

116

Postal Code Type: ID Min/Max: 3/15 Required: Y

N404

Country Code Type: ID Min/Max: 2/3 Required: Y

PER

Administrative Contact Min/Max: 1 Required: N

PER01

366

Contact Function Code Type: ID Min/Max: 2/2 Required: Y

IC—Information Contact

PER02

Name Type: AN Min/Max: 1/36 Required: Y

PER03

365

Communication Number Qualifier Type: ID Min/Max: 2/2 Required: N Comments: TE

PER04

364

Communication Number Type: AN Min/Max: 1/36 Required: N

MSG

Message Text Min/Max: 1 Required: N

MSG01

933

Free-Form Message Text Type: AN Min/Max: 1/254 Required: Y Comments: Gift message at the line

MSG02

934

Printer Carriage Control Code Type: ID Min/Max: 2/2 Required: Y

MSG03

1470

Number Type: N0 Min/Max: 1/9 Required: N

Detail:

PO1

Baseline Item Data Min/Max: 0 Required: Y

PO101

350

Assigned Identification Type: N0 Min/Max: 1/20 Required: Y Comments: Purchase order line item number

PO102

330

Quantity Ordered Type: N0 Min/Max: 1/0 Required: Y

PO103

355

Unit or Basis for Measurement Type: ID Min/Max: 2/2 Required: Y

EA—Each

PO104

212

Unit Price Type: N2 Min/Max: 1/40 Required: Y Comments: Unit Price (VAT excluded and before applying any discounts)

PO105

639

Bases of Unit Price Code Type: ID Min/Max: 2/2 Required: N

CA—Catalog

PE—Price per Each

PO106

235

Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: VP

VP—Vendor/Seller Part Number

PO107

234

Product/Service ID

PO108

235

Product/Service ID

WH—Warehouse

PO109

234

Product/Service ID Qualifier Type: ID Min/Max: 2/2 Required: Y Comments: WH

PID

Product/Item Description Min/Max: 1 Required: Y

PID01

349

Item Description Type Type: ID Min/Max: 1/1 Required: Y

F—Free-form

PID05

352

Description Type: AN Min/Max: 1/80 Required: Y

MSG

Message Text Min/Max: 1 Required: N

MSG01

933

Free-Form Message Text Type: AN Min/Max: 1/254 Required: Y Comments: Gift message at the line

MSG02

934

Printer Carriage Control Code Type: ID Min/Max: 2/2 Required: Y

MSG03

1470

Number Type: N0 Min/Max: 1/9 Required: N

REF

Reference Identification Min/Max: 1 Required: N

REF01

128

Reference Identification Qualifier Type: ID Min/Max: 2/3 Required: Y

BP—Bundle Product

REF02

127

Reference Identification Type: AN Min/Max: 1/30 Required: Y Comments: 0/1

REF03

352

Description Type: AN Min/Max: 1/80 Required: N

SAC

Service, Promotion, Allowance, or Charge Min/Max: 1 Required: N

SAC01

248

Allowanceor Charge Indicator Min/Max: 1/1 Required: Y

A—Allowance

C—Charge

SAC02

1300

Service, Promotion, Allowance, or Charge Code Min/Max: 4/4 Required: Y Comments: All values are total amounts, not a per unit amount

D340—Merchandise Amount Comments: VAT excludes Unit Price before applying discounts * Qty

F050—Discount Amount Comments: Product discounts (SAC01=A)

G830—Shipping and Handling Comments: Net shipping excluding tax (actual shipping - discounts)

H850—Tax on merchandise Comments: Tax amount on merchandise and shipping

FEE1—Fee1 Comments: Fees

FTX1—Tax on Fee1 Comments: Tax on fees

FEE2—Fee2 Comments: Fees

FTX2—Tax on Fee2 Comments: Tax on fees

FEE3—Fee3 Comments: Fees

FTX3—Tax on Fee3 Comments: Fees

FEE4—Fee4 Comments: Fees

FTX4—Tax on Fee4 Comments: Tax on fees

FEE5—Fee5 Comments: Fees

TX5—Tax on Fee5 Comments: Tax on fees

## ZZZZ—Line Item Total Comments: Total Line Item amount

SAC05

610

Amount Min/Max: 1/15 Required: Y

SAC15

Description Min/Max: 1/80 Required: N Comments: For fees, fee name will be here

DTM

Date/Time Reference Min/Max: 1 Required: N

DTM01

374

Date/Time Qualifier Type: ID Min/Max: 3/3 Required: N

010—Requested Ship

DTM02

373

Date Type: DT Min/Max: 6/6 Required: N

Summary:

CTT

Transaction Totals Min/Max: 1 Required: Y

CTT01

354

Number of Line Items Type: N0 Min/Max: 1/6 Required: Y

Transaction Set Trailer Min/Max: 1 Required: Y

SE01

Number of Included Segments Type: N0 Min/Max: 1/10 Required: Y

SE02

329

Transaction Set Control Number Type: AN Min/Max: 1/20 Required: Y Comments: Buyer's Tax ID

Envelope:

Functional Group Trailer Min/Max: 1 Required: Y

GE01

Number of Transaction Sets Included Type: N0 Min/Max: 1/6 Required: Y

GE02

Group Control Number Type: N0 Min/Max: 1/9 Required: Y

IEA

Interchange Control Trailer Min/Max: 1 Required: Y

IEA01

I16

Number of Included Functional Groups Type: N0 Min/Max: 1/5 Required: Y

IEA02

I12

Interchange Control Number Type: N0 Min/Max: 9/9 Required: Y

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